Thursday, September 23, 2021

NBI Card Fingerprinting


How the Embassy can assist with NBI clearances

FOR FIRST TIME/NEW NBI CLEARANCE APPLICATIONS

The NBI form is not a consular document. However, the Philippine Embassy assists Filipinos who are applying for the National Bureau of Investigation (NBI) clearance in terms of fingerprinting on the card form. This takes two stages:
STAGE 1: Filling out of NBI form 5 and fingerprinting at the Embassy. A consular officer will assist in impressing your fingerprints and completing the form. Click this link or go to https://nbisgpe.timetap.com/ to secure an appointment
STAGE 2: Processing of the NBI clearance in the Philippines. You will send the form, together with an authorization letter, to your representative in the Philippines who will process the clearance with the NBI.
The same procedure is also provided to foreign nationals who had lives in the Philippines and are required to submit an NBI clearance certificate.

STAGE 1: Fingerprinting at the Embassy

Before your appointment, make sure you have a 2 pieces 2″ x 2″ ID photo taken on white background within three (3) months of your application date.On your appointment date:
(1) Please show a screenshot/printout of the e-mail confirmation page at the Embassy reception.
(2) You will be given an NBI application form 5 and authorization form; fill our the personal data. (Refer to instructions below)
(3) Proceed to Window 9/10 for processing, then to the cashier for payment.
(4) Your fingerprints will be impressed on the appropriate spaces by rolled impression.
(5) Attach your latest 2”x 2” photograph with your name and signature written at the back of these photographs.

  • NOTE: The Philippine Embassy charges a standard consular fee of SGD 42.50 (Cash/PayNow) for NBI fingerprinting service.

Filling out NBI card:

  • Use blank permanent ink and avoid erasures.
  • For married women, please note the order of writing your name, as follows:
    Your maiden surname (father’s surname).
    Your husband’s surname.
    Your first name or given name.
    Your maternal surname (family name of your mother).

STAGE 2: Processing in Manila

After your appointment:
(1) Register online at www.nbi-clearance.com. Sign-up and sign-in to apply for an NBI clearance to secure a reference number. Copy this reference number which will serve as NBI’s code in the retrieval of the applicant’s data and status of application. (This reference number should be provided to your representative.)
(2) Send the following to your authorized representative in the Philippines, who will process the clearance with the NBI in  on your behalf:
1. Completed NBI form 5
2. Your recent 2″ x 2″ photo
3. Photocopy of your passport or SG-issued identification card
4. Letter of authorization
5. Reference number
You will also need to pay the prescribed fee for NBI clearance. More information can be obtained at www.nbi.gov.ph
If you do not have a representative who can process your clearance in Manila, you can:
(1) Send via international courier the five (5) requirements above and CASH payment/money order/bank draft in the amount of PHP200 (or USD equivalent) to:
Ms. Sandra P. Sobida
Attention: Mailed Clearance Section
National Bureau of Investigation
Taft Avenue, Ermita 1000
Manila, Philippines
Trunkline number: +63 2 5238231 local 5465
Mobile numbers: +639156893113 and +639201223327
E-mail address: mailedclearance@nbi.gov.ph
(PHP200 already includes mailing of the NBI clearance through PhilPost)
(2) You can include a written request for an advance copy through e-mail (provide your e-mail address) into your application package. The Mail Clearance Section can provide an advance copy of your NBI Clearance Certificate through e-mail once available.
(3) Processing time will take a maximum of five (5) working days upon receipt of your documents by the Mailed Clearance Section.

FOR NBI RENEWAL APPLICANTS

Those who have certificates dated 2014 or later no longer need to have your NBI fingerprinting done at the Embassy.
(1) Send via international courier/post the following to the above-mentioned address of the NBI Mailed Clearance Section, or to your authorized representative:
1. Old original NBI clearance certificate (issued 2014 or later)
2. Your recent 2″ x 2″ photo (taken within 3 months)
3. Photocopy of your passport or SG-issued identification card
4. If to be claimed by a representative, letter of authorization and valid ID  of representative
5. For mailed applications, CASH payment or money order or bank draft in the amount of PHP200 or USD equivalent.

Those who have certificates issued before 2014 but after 2011 no longer need to have your NBI fingerprinting done at the Embassy. Follow the procedure below:
(1) Have the NBI clearance certificate authenticated by the Information and Communication Technology Division (4th floor, NBI Clearance Building, UN Avenue Ermita, Manila) through a representative.
(2) Send via international courier/post the following to the above-mentioned address of the NBI Mailed Clearance Section, or to your authorized representative:
1. Authenticated NBI clearance
2. Your recent 2″ x 2″ photo
3. Photocopy of your passport or SG-issued identification card
4. Letter of authorization
5. Reference number secured via www.nbi-clearance.com
6. For mailed applications, CASH payment or money order or bank draft in the amount of PHP200 or USD equivalent.

IMPORTANT: Upon receipt of the clearance, examine it closely for the presence of the embossed NBI dry seal. Affix your right thumbmark on the space provided for.

To inquire with the NBI regarding the detailed procedure, contact:
NBI Mailed Clearance Section
Trunkline number: +63 2 5238231 local 5465
Mobile numbers: +639156893113 and +639201223327
E-mail address: spsobida@gmail.com

For further inquiries on the Embassy’s fingerprinting service, please send an email to nbi.sgpe@gmail.com.