Notarial Services
The Consular Section of the Philippine Embassy in Singapore provides notarial services similar to the notarial acts and notarization done by public notaries in the Philippines. These notarial acts are done on documents or instruments that are signed in the presence of a consular official of the Embassy and that will be used in the Philippines.
Effective 19 March 2020, all clients for notarial services are required to make a prior appointment through email. Please send your request to notarials2020.sgpe@gmail.com and indicate “Notarial Services” as the subject. Kindly indicate your full name and contact details. You will be advised of the date and time of your confirmed appointment.
A “No Appointment, No Entry” policy is strictly enforced by the Embassy.
The Consular Section performs the following notarial services:
- Acknowledgment: consular witnessing of the signing of a document by the signatory or signatories, such as for authorizations, contracts, deeds, powers of attorney, among others
- Consularization of Property Contract of Sale, Deed of Sale, and related documents
- Oaths and affirmations: administering an oath required for the fulfilment of official requirements of Philippine government agencies
- Jurat: consular witnessing of the signing and affirming of an affidavit, oath, sworn statement or Petition
- Copy Certification: making a certified true copy of documents that are neither a vital record nor a public record
- Certification: providing a certification on certain Philippine documents
- Translation: translating certificates and diplomas written in Filipino into English
- Certificate of One and the Same Person: This certificate is required by the Immigration and Checkpoints Authority for Filipino nationals who have discrepancies in their names.
Acknowledgment is the witnessing by a consular official of the Embassy of the signing of a document and the verification of the identity of the signatories, for documents such as authorization letters, contracts of sale, deeds, powers of attorney (Special Power of Attorney, Revocation of Power of Attorney). For this service, the principal signatories cited in the document must:
- Provide the complete document(s) for signing. The principal must count the number of pages of each document for notarization;
- Personally appear at the Embassy to sign each page of the document;
- Each signatory to submit Original and a photocopy of either their passport (information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Acknowledged;
- Pay the notarial fee of SGD 42.50 per document to be Acknowledged. Regular processing is 2 business days. Payment strictly by CASH only.
CONSULARIZATION OF PROPERTY CONTRACT OF SALE, DEED OF SALE, AND RELATED DOCUMENTS
The consularization of contracts of sale, deeds of sale and other documents related to the purchase of condominium units in the Philippines falls under Acknowledgment. All such documents must be in proper page sequence when submitted to the Embassy for consularization.
It is the responsibility of the Agent to assist the Purchaser to put these documents in the proper page sequence before submitting to the Embassy.
For this service, the principal signatories cited in the document must:
- Provide the complete document(s) for signing. The principal must count the number of pages of each document for consularization;
- Personally appear at the Embassy to sign each page of the document;
- Each signatory to submit Original and a photocopy of either their passport (information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Consularized;
- Pay the notarial fee of SGD 42.50 per document to be Consularized. Regular processing is 2 business days. Payment strictly by CASH only.
A Consul of the Embassy can administer the oath necessary for the official requirements of Philippine professional licensure, Philippine dual citizenship, renunciation of Philippine citizenship, among others. For this service, the candidate must:
- Personally appear at the Embassy to take oath and sign the documentary requirement;
- Provide the requisite form and affixed photograph;
- Pay the notarial fee of SGD 42.50. Payment strictly by CASH only.
The jurat is the official affirmation of a Consul of the Embassy that the signatories of a document have attested to the truth of the statements in the document. The jurat is done for documents such as the affidavit, petition, statement, statutory declaration, among others. For this service, the signatories cited in the document must:
- Provide the complete document for signing. The principal must count the number of pages of each document for notarization;
- Personally appear at the Embassy to sign each page of the document;
- Each signatory to submit Original and a photocopy of either their passport (information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Notarized;
- Pay the notarial fee of SGD 42.50 per document notarized. Regular processing is 2 business days. Payment strictly by CASH only.
The Embassy can make certified true copies of an authentic Philippine passport. The Philippine Embassy cannot make certified true copies of a passport issued by any other country.
Certified true copies of a single-page authentic, valid Philippine civil registry document (birth certificate, marriage certificate) or Philippine identity card (driver’s license, SSS card) will be made only if the item has been authenticated by the Department of Foreign Affairs of the Philippines.
For this service, the customer must:
- Present the original document for copy certification;
- Pay the notarial fee of SGD 42.50 for three certified copies of the original document. Payment strictly by CASH only.
The Embassy issues certifications for certain compliance requirements of private organizations, government agencies, or foreign embassies in Singapore. For this service, the customer must:
- State the type of certification required;
- Present the necessary original documents necessary for the certification and submit a photocopy of these documents;
- Pay the notarial fee of SGD 42.50. Regular processing is 2 business days. Payment strictly by CASH only.
The Embassy’s translation service is limited to translation to English of certificates and diplomas written in Filipino issued by certain Philippine educational or training institutions. The translations of the Embassy are not official translations. For this service, the customer must:
- Provide the original certificate or diploma and its photocopy;
- Submit a photocopy of his/her passport;
- Pay the notarial fee of SGD 42.50. Regular processing is 2 business days. Payment strictly by CASH only.
- The processing of a translation is strictly 2 business days. Translation cannot be expedited.
CERTIFICATE OF ONE AND THE SAME PERSON
This certificate is required by the Immigration and Checkpoints Authority for Filipino nationals who have discrepancies in their names.
To enable the Embassy to attest to your identity, the Certificate of one and the Same Person shall be primarily based on the following:
- Current Philippine Passport
- Previous Philippine Passport
- PSA-issued Marriage certificate / ROM issued by the Philippine Embassy or Consulate General
- PSA-issued Birth certificate
- S$42.50 per document, to be paid in CASH
