Notarial Services
The Consular Section of the Philippine Embassy in Singapore provides notarial services similar to the notarial acts done by a notary public in the Philippines. These notarial acts are done on documents or instruments that are signed in the presence of a consular official of the Embassy and that will be used in the Philippines.
Notarial services provided by the Embassy DO NOT include the preparation of legal documents or the drafting of powers of attorney, deeds and documents of similar nature. It is the responsibility of the party availing of notarization to prepare their own document.
Embassy personnel also CANNOT act as witnesses in the document submitted for notarization.
Important Reminders:
- Personal appearance of the signatory/ies is REQUIRED. The person availing of notarial services should appear before a consular officer to sign the document for notarization. Do not sign the document in advance.
- Presentation of a valid identification document is REQUIRED. Bring your valid passport.
- Your name and signature should be consistent with the information in your passport.
- The Embassy has discontinued using the red ribbon. Only the gold seal is affixed on the certificate.
- The releasing date of the document is indicated on the claim stub. If you need to re-schedule the collection of the document, please send an email to releasing.sgpe@gmail.com to secure an appointment.
Securing an Appointment
The Embassy strictly abides by the safe management measures to prevent the spread of COVID-19. Thus, all clients for notarial services are required to make a prior appointment through email.
Please send your request to notarials2020.sgpe@gmail.com and indicate “Notarial Services” as the subject. Kindly indicate your full name and contact details. The Embassy will provide you the next available appointment date and time by email, for your confirmation. Wait for the confirmation email. Without the confirmation email, you will not be allowed to enter the Embassy premises.
Please note that a “No Appointment, No Entry” policy is strictly enforced by the Embassy to ensure the health and safety of our clients.
Types of Documents for Notarization
The Consular Section performs the following notarial services:
- Acknowledgment: consular witnessing of the signing of a document by the signatory or signatories, such as for authorizations, contracts, deeds, powers of attorney, among others
- Consularization of Property Contract of Sale, Deed of Sale, and related documents
- Oaths and affirmations: administering an oath required for the fulfilment of official requirements of Philippine government agencies
- Jurat: consular witnessing of the signing and affirming of an affidavit, oath, sworn statement or Petition
- Copy Certification: making a certified true copy of documents that are neither a vital record nor a public record
- Certification: providing a certification on certain Philippine documents
- Translation: translating certificates and diplomas written in Filipino into English
- Certificate of One and the Same Person: This certificate is required by the Immigration and Checkpoints Authority for Filipino nationals who have discrepancies in their names.
Acknowledgment is the witnessing by a consular official of the Embassy of the signing of a document and the verification of the identity of the signatories, for documents such as authorization letters, contracts of sale, deeds, powers of attorney (e.g. Special Power of Attorney, Revocation of Power of Attorney). For this service, the principal signatories cited in the document must:
- Personally appear at the Embassy to sign each page of the document;
- Provide the complete document(s) for signing. The principal must count the number of pages of each document for notarization;
- Each signatory should submit the original and a photocopy of either their valid passport (i.e. the passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Acknowledged;
- Pay the notarial fee of SGD 42.50 per document to be Acknowledged. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.
CONSULARIZATION OF PROPERTY CONTRACT OF SALE, DEED OF SALE, AND RELATED DOCUMENTS
The consularization of contracts of sale, deeds of sale and other documents related to the purchase of condominium units in the Philippines falls under Acknowledgment. All such documents must be in proper page sequence when submitted to the Embassy for consularization.
It is the responsibility of the agent to assist the purchaser in putting these documents in order before submitting to the Embassy.
For this service, the principal signatories cited in the document must:
- Personally appear at the Embassy to sign each page of the document;
- Provide the complete document(s) for signing. The principal must count the number of pages of each document for consularization;
- Each signatory to submit Original and a photocopy of either their valid passport (i.e. the passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Consularized;
- Pay the notarial fee of SGD 42.50 per document to be Consularized. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.
The Consul General, Consul or Vice Consul may administer the oath necessary for the official requirements of Philippine professional licensure, Philippine dual citizenship, renunciation of Philippine citizenship, among others. For this service, the candidate must:
- Personally appear at the Embassy to take the oath and sign the documentary requirement;
- Provide the requisite form and affixed photograph;
- Pay the notarial fee of SGD 42.50. Payment strictly by CASH or PayNow only.
The jurat is the official affirmation of the Consul General, Consul or Vice Consul that the signatories of a document have attested to the truth of the statements in the document. The jurat is done for documents such as the affidavit, petition, statement, statutory declaration, among others. For this service, the signatories cited in the document must:
- Personally appear at the Embassy to sign each page of the document;
- Provide the complete document for signing. The principal must count the number of pages of each document for notarization;
- Each signatory to submit the original and a photocopy of either their passport (i.e. passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Notarized;
- Pay the notarial fee of SGD 42.50 per document notarized. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.
The Embassy can make certified true copies of an authentic Philippine passport. The Philippine Embassy cannot make certified true copies of a passport issued by another country.
Certified true copies of a single-page authentic, valid Philippine civil registry document (birth certificate, marriage certificate) or Philippine identity card (driver’s license, SSS card) will be made only if the item has been apostillized by the Department of Foreign Affairs of the Philippines.
For this service, the customer must:
- Present the original document for copy certification;
- Pay the notarial fee of SGD 42.50 for three certified copies of the original document. Payment strictly by CASH or PayNow only.
