Tuesday, September 2, 2014

Notarials & Authentication


Main Services

  • Notarization of affidavits. For specialized affidavits, please check our webpages for invitation letters (for the Affidavit of Support and Guaranty) or minors travelling (for the Affidavit of Support and Consent).
  • Acknowledgment (of Instruments such as Deeds, and Power of Attorney).
  • Authentication (of documents issued in the Philippines for use in Singapore, of documents notarized in Singapore for use in the Philippines, or of documents issued by Singapore government officials).

Notes:

For a legal document issued in Singapore to have any legal validity in the Philippines, it must first be “consularized” by the Philippine Embassy; that is, a legal document (such as power of attorney or a contract) executed in Singapore by an individual or corporate entity requires ACKNOWLEDGMENT or AUTHENTICATION by the Philippine Embassy in Singapore, so that it will have legal force and effect in the Philippines.

The person signs the original and duplicate copy of the document in the presence of the consular officer.

The Embassy acknowledges a legal document that is signed by an individual in the presence of the consular official, with the individual declaring it to be his/her true and voluntary act and deed. Each document will bear the seal of the Embassy and the signature of the authenticating officer.

The validity of the document is for six months.

Please note that the Philippine Embassy does not assume responsibility for the contents of the document.

Procedure in the Embassy

There is no need for an appointment for this service. Just come to the Embassy; you will receive a queue number at the Reception Desk. It takes two (2) working days to process the acknowledgment or authentication of a document. The processing fee per document  (per document set, not per page) is S$42.50. The Embassy only accepts cash payments for all transactions.

ANNOUNCEMENT: As part of our efforts to innovate on our consular services, starting on 5 February 2014, you may wish to avail of the new online system for affidavits (including for invitation letters) and Special Power of Attorney (SPA). This will allow you to receive your consularized document on the same day that you will personally appear at the Embassy. If you are interested in this service (at no added cost), please click here.

Requirements for Acknowledgment

  • Original and duplicate (or photocopy) of the document(s) to be acknowledged.  The embassy will retain the duplicate.
  • Personal appearance of the executor of the document at the embassy.  The original document must be signed in the presence of the consular officer/staff.
  • The executor must submit a copy of valid identification such as passport, proof of residence in Singapore (Singapore Identity Card, Employment Pass, S-Pass or Work Permit), driver’s license or other acceptable document with his or her photograph and signature.

Requirements for Authentication

  • The document must be notarized by a registered Notary Public or law firm registered with the Singapore Academy of Law (SAL).  The list of registered notaries public and law firms may be obtained from the website of SAL by clicking here.
  • Original copy of the notarized document to be authenticated
  • If the legal document sought to be authenticated was issued by the Singapore Government, it must first be verified by the Ministry of Foreign Affairs of Singapore.
 
If you have further queries, contact the Consular Section at consular.sgpe@gmail.com