Monday, December 22, 2014

Notarials & Authentication


ACKNOWLEDGEMENTS AND AUTHENTICATIONS

A legal document issued or signed in Singapore that will be used in the Philippines must be either authenticated or acknowledged by the Philippine Embassy in Singapore for it to have legal validity in the Philippines.

The Philippines’ Rules of Court on the authentication and proof of documents (particularly Sec.24, Rule 132) prescribe that an instrument executed in a foreign country must be certified by an officer in the Foreign Service of the Philippines.

ACKNOWLEDGEMENT OF DOCUMENTS SIGNED IN SINGAPORE

Acknowledgement is the Embassy’s witnessing of the signing of a document by and verifying the identity of the signing person (principal). Acknowledgement is done for an affidavit, deed, power of attorney, among others.

Each principal signing the document must do so in the presence of the consular officer at the Embassy.

If the principal(s) cannot personally come to the Embassy, the principal may sign the document in front of a Public Notary of Singapore. The notarized document then be brought to the Embassy for authentication , described below.

Procedure for Acknowledgements at the Embassy

1. There is no need for an appointment for this notary service. Bring the document/s to the Philippine Embassy. Receive a queue number at the Reception Desk.

2. Proceed to Window 9 or 10. Submit the document/s to the consular clerk.

3. Sign each document in front of the consular official.

    • For documents that have more than one page, each principal must sign the right margin of       each page.
    • Each principal must provide one photocopy of either valid passport or valid Singapore-issued      Identity Card for each document. The photocopy will be attached to the document.
    • The principal must inform the consular clerk of the page count of the document/s.

4. Receive the Consular Collection Slip (which will indicate the fees to be paid and the reference number of the service) that will be issued for the service.

5. Pay the notary fee of SGD 42.50 per document. The Embassy only accepts cash payment.

    • If the document needs to be claimed before two business days, its’ processing can be      expedited for an earlier release with the payment of SGD 17.00 per document.

6. Claim the acknowledged document on the second business day after lodging the document. Bring the Consular Collection Slip to claim the document.

    • If another person will claim the document on behalf of the principal, the latter must bring the      Consular Collection Slip and an authorization letter signed by the principal endorsing the      person.

AUTHENTICATION OF DOCUMENTS ISSUED IN SINGAPORE

The Embassy’s authentication of a document (public, private or commercial) verifies the genuineness of the signature of a Public Notary of Singapore on the said document.

The document(s) for authentication must be legalized by a public notary or law firm registered with the Singapore Academy of Law.

If the document(s) for authentication are issued by a Singaporean government office, they must be legalized by the Singapore Ministry of Foreign Affairs’ Academy of Law prior to processing by this Embassy.

The Embassy’s authentication attests to the genuineness of signatures and not the actual content, validity, efficacy, or enforceability of the document itself.

Procedure for Authentication at the Embassy

1. Each document must be notarized by a registered Notary Public or law firm registered with the Singapore Academy of Law (www.sal.org.sg).

2. Each document issued by an agency or office of the Singapore Government must be legalised by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Consular Service Counter, Singapore 248163).

3. There is no need for an appointment for this service. Bring the document/s to the Philippine Embassy. Receive a queue number at the Reception Desk.

4. Proceed to Window 9 or 10. Submit the document/s to the consular clerk.

5. Receive the Consular Collection Slip (which will indicate the fees to be paid and the reference number of the service) that will be issued for the service.

6. Pay the notary fee. The Embassy only accepts cash payment.

    • The Embassy charges SGD 42.50 per title of document to be cited on its Certificate of      Authentication (e.g. if an Authentication is to cite a Memorandum, Statement and Secretary’s      Certificate, a fee of SGD 42.50 x 3 = SGD 127.50 will apply for this single Authentication).

    • If the document needs to be claimed before two business days, it will be expedited with the      payment of SGD 17.00 per document.

7. Claim the acknowledged document on the second business day after lodging the document.      Bring the Consular Collection Slip to claim the document.

    • If another person will claim the document on behalf of the principal, the latter must bring the      Consular Collection Slip and an authorization letter signed by the principal endorsing the      person.

SCHEDULE OF RELEASING OF NOTARIZED DOCUMENTS

The regular releasing of notarized legal documents is done from 12:00 nn to 4:30 pm
Expedited documents for same-day releasing can be claimed on the following schedule:

                Time of lodging                  Time of release

                9:00 am- 12:00 nn          same day, starting at 2:00 pm
                12:00 nn- 3:00 pm          same day, starting at 4:30 pm
                After 3:00 pm                  next day, starting at 10:00 am