Monday, June 24, 2019

Overseas Employment Certificate (OEC)


REQUIREMENTS FOR APPLICATION AND ISSUANCE OF OVERSEAS EMPLOYMENT CERTIFICATE (OEC)

 The Overseas Employment Certificate (OEC), also known as exit clearance/pass, is a document certifying the regularity of recruitment and documentation of an overseas Filipino worker (OFW). It is presented to the immigration officer at the airport of exit in the Philippines. The OEC is issued thru the BM Online Processing System.

An OFW applying for OEC should register in the system. Registration in the system requires an active e-mail address. To register, the OFW should go to http://bmonline.ph. The web page of the BM Online System displays the steps on how to use the online facility. BM is short for Balik-Manggagawa or returning (vacationing) workers.

OEC EXEMPTED OFWs

The BM Online Processing System will indicate if the OFW is exempted from the OEC requirement. An OFW is exempted from obtaining an OEC if he/she meets all of the following conditions: (1) returning to the same employer; (2) returning to the same job site; and (3) has existing record in the POEA database/registered BM Online Processing System users who had been previously issued an OEC.

Upon logging into his/her account, the system will indicate if the OFW is exempted by displaying a confirmation message indicating that he/she is exempted from securing an OEC and payment of processing fee.

NON-OEC EXEMPTED OFWs

Workers who are not exempted from applying for OEC include, among others, the following:

  1. Workers who are not previously registered with the POEA – workers with no existing record of deployment with the POEA or POLO. This may include those who left the Philippines as tourist, student, dependent, etc.
  2. Workers who changed employment on-site – workers who transferred or entered into a new employment contract from one employer to another.

Non-OEC exempted workers are advised to take the following steps when applying for OEC:

For workers with no previous registration with POEA:

  1. Submit employment contract to the Philippine Overseas Labor Office (POLO) of the Philippine Embassy in Singapore for verification and authentication. Please see the requirements for verification and authentication of contract below.
  2. Collect the verified and authenticated employment contract from the POLO after five (5) working days.
  3. Apply for OEC at the POEA in the Philippines. Present the verified and authenticated employment contract to the POEA in the Philippines when applying for OEC. Please note that the POEA will require the presentation of other documents like proof of current employment (e.g., current certificate of employment, valid company ID or recent pay slip) and sworn statement of the worker providing explanation on how he/she was hired by the current employer.

For workers who changed employment/transferred to another employer:

  1. Submit employment contract to the Philippine Overseas Labor Office (POLO) of the Philippine Embassy in Singapore for verification and authentication. Please see the requirements for verification and authentication of contract below.
  2. Collect the verified and authenticated employment contract from the POLO after five (5) working days.
  3. Schedule an appointment with POLO-Asia: Singapore through the Appointment Page of the BM Online Processing System for OEC. The worker should log into his/her existing BM Online account to be able to schedule an appointment. The worker may choose to schedule the appointment on the same date of collection of the verified and authenticated employment contract. The worker should come to POLO on the date of the appointment and bring the documents stated in the confirmation of appointment.

VALIDITY OF OEC/EXEMPTION

The BM Online Processing System will generate an exemption number for those exempted OFWs. Those who are not exempted shall be issued an OEC after processing their employment contract with the POLO/POEA. Both the OEC and the exemption number have a validity of 60 days. The OEC or exemption number should be presented to the immigration officer in the Philippines on the day of return to Singapore.

A new OEC or exemption number may only be obtained after the expiration of the last issued OEC or exemption number.

REQUIREMENTS FOR CONTRACT VERIFICATION AND AUTHENTICATION

Before applying for an OEC or before the scheduled date of appointment for OEC, the OFW who is not exempted from OEC should first have his/her employment contract verified by POLO and authenticated by the Consular Section of the Philippine Embassy in Singapore. Verification and authentication of contract takes five (5) working days.

The following are the requirements for verification/authentication of contract:

For S-Pass/E-Pass Holders and Work Permit Holders who are Non-Domestic Workers

  1. Signed employment contract (one original and one photocopy);
  2. Company registration/business license (e.g., ACRA/BizFile) (two photocopies);
  3. Valid S-Pass, E-Pass, Work Permit or IPA (two photocopies);
  4. Valid passport of worker (two photocopies); and
  5. Any valid Identification of employer/authorized signatory to the employment contract (two photocopies)

Note: The employer/company may use the POEA-recommended Standard Employment Contract for Various Skills, which contains the minimum labor standards required by the Philippine government. Please click here to download the said standard employment contract.

If the employer/company is not using the Standard Employment Contract and the contract provided by the employer/company does not contain the minimum labor standards of the POEA, a compliance letter will be issued to the company with request to incorporate the POEA minimum labor standards in the company contract. Please click here to download the Compliance Letter.

For Domestic Workers

  1. Signed Standard Employment Contract (one original and one photocopy);
  2. Undertaking of the Employer for the Employment of Domestic Worker (one original and one photocopy);
  3. Valid work permit (two photocopies);
  4. Valid passport of worker (two photocopies);
  5. Any valid employer’s Identification (two photocopies); and
  6. Letter of Guarantee for the Seven Thousand Singapore Dollars (SGD 7,000.00) Philippine Embassy Bond from any reputable insurance company in Singapore, which should be valid for two (2) years (one original and one photocopy). The Philippine Embassy bond is different from the MOM bond.

Note: Please click here to download the Standard Employment Contract and Undertaking of the Employer.

REQUIREMENTS FOR OWWA ENROLMENT AND RENEWAL OF MEMBERSHIP

Workers who apply for OEC should have a valid OWWA membership, which should be renewed every two years. OWWA enrolment/renewal of membership may be done on or before the scheduled appointment for OEC.

The following are the requirements for OWWA membership enrolment or renewal at the POLO:

  1. OWWA Information Sheet;
  2. Proof of employment (e.g., POLO-verified contract, pay slip, company ID, etc.)
  3. Valid work permit, S-Pass, E-Pass or IPA (one photocopy);
  4. Valid passport of worker (one photocopy);
  5. Any valid Identification of employer/authorized signatory to the employment contract (one photocopy)

Note: Please click here to download the OWWA Information Sheet Form.

Administrative Fees 

The following fees shall be paid at the Embassy upon submission of complete requirements:

SERVICE FEE (in SGD)
1. OEC Processing $ 3.00
2. Contract Verification $ 17.00
3. Contract Authentication $ 42.50
4. OWWA Membership $ 36.00

 

The OFW/employer may request for expedite process for verification and authentication when the OFW needs to return to the Philippines due to emergencies, e.g., death or medical emergency of a family member in the Philippines. The Consular Section of the Philippine Embassy requires payment of additional SG$17.00 for expedite authentication of contract. Contract received for authentication before 2:00 PM will be released not later than 4:45 PM of the same day while contract received for authentication after 2:00 PM will be released at 11:00 AM of the following working day.

Important Link

For more information, please see the FAQs on OEC here.