Thursday, April 18, 2019

Overseas Employment Certificate (OEC)


The Overseas Employment Certificate (OEC), also known as exit clearance/pass, is a document certifying the regularity of recruitment and documentation of an overseas Filipino worker (OFW). It is presented to the immigration officer at the airport of exit in the Philippines. The OEC is issued thru the BM Online Processing System. An OFW applying for OEC should register in the system. Registration in the system requires an active e-mail address. To register, the OFW should go to http://bmonline.ph. The web page of the BM Online System displays the steps on how to use the online facility.

OEC-Exempted OFWs

An OFW is exempted from obtaining an OEC if he/she is (1) returning to the same employer; (2) returning to the same job site; and (3) has record in the POEA database.

Only BM Online Processing System registered users who had been previously issued an OEC through their BM Online Processing System account may be able to get an OEC exemption. Upon logging into his/her account, the system will indicate if the OFW is exempted by displaying a confirmation message indicating that he/she is exempted from securing an OEC and payment of processing fee.

For exempted OFW, the BM Online Processing System will generate an exemption number, which is valid for 60 days. The OFW should print the exemption number with the name of the employer and expiration date of the OEC exemption, and present it to the immigration officer at the airport in the Philippines on the day of his/her return to Singapore.

A new OEC exemption may only be obtained after the expiration of the last issued OEC exemption.

Non OEC-Exempted OFWs

If the OFW is not exempted, the BM Online Processing System will redirect him/her to the Appointment Page. The appointment system is a built-in feature of the BM Online Processing System for the following: (1) OFW with no POEA record or with discrepancy in his/her POEA record; (2) OFW who left as undocumented worker such as tourist, dependent, student, etc.; (3) OFW who changed employer and/or jobsite; (4) OFW or his/her employer who is under watchlist; (5) OFW is returning to restricted country (i.e., where the Philippine government is enforcing deployment ban); and (6) OFW who is a former sea-based worker.

An OFW who is not exempted and redirected to the Appointment Page should schedule an appointment with POLO-Asia: Singapore, print the Balik Manggagawa Information Sheet and bring the following documents on the date of appointment to the Philippine Overseas Labor Office (POLO) of the Philippine Embassy in Singapore:

  1. Employment contract signed on each page by the employer or the authorized representative containing terms and conditions which are over and above the POEA employment minimum standard (one original and one photocopy);
  2. Print-out of Certificate from Registry of Companies (ACRA/BizFile) (one original and one photocopy);
  3. Valid work permit, S-Pass, E-Pass or IPA (two photocopies);
  4. Valid passport of worker (two photocopies); and
  5. Any valid Identification of employer/authorized signatory to the employment contract (two photocopies)

Requirements for POLO Verification of Contract of Non-OEC Exempted OFWs

Before applying for an OEC, the OFW is required to have his/her employment contract verified by POLO and authenticated by the Consular Section of the Philippine Embassy in Singapore (see above-mentioned requirement no. 1 under Non-OEC Exempted OFWs):

The following are the requirements for verification of contract:

For Domestic Workers

  1. Standard Employment Contract signed on each page by the employer and the worker (one original and one photocopy);
  2. Undertaking of the Employer for the Employment of Domestic Worker (one original and one photocopy);
  3. Valid work permit (two photocopies);
  4. Valid passport of worker (two photocopies);
  5. Any valid employer’s Identification (two photocopies); and
  6. Letter of Guarantee for the Seven Thousand Singapore Dollars (SGD 7,000.00) Philippine Embassy Bondfrom any reputable insurance company in Singapore, which should be valid for two (2) years (one original and one photocopy). The Philippine Embassy bond is different from the MOM bond.

Note: Please click here to download the Standard Employment Contract and Undertaking of the Employer.

For Professionals and Skilled Workers

  1. Employment contract signed on each page by the employer or the authorized representative containing terms and conditions which are over and above the POEA employment minimum standard (one original and one photocopy);
  2. Print-out of Certificate from Registry of Companies (ACRA/BizFile) (one original and one photocopy);
  3. Valid work permit, S-Pass, E-Pass or IPA (two photocopies);
  4. Valid passport of worker (two photocopies); and
  5. Any valid Identification of employer/authorized signatory to the employment contract (two photocopies)

Note: The POEA recommends the use of the Standard Employment Contract for Various Skills, which contains the minimum labor standards required by the Philippine government. Please click here to download the said standard employment contract.

If the company is not using the Standard Employment Contract and the contract provided by the company does not contain the minimum labor standards of the POEA, a compliance letter will be issued to the company with request to incorporate the POEA minimum labor standards in the company contract. Please click here to download the Compliance Letter.

The above-mentioned documents should be submitted to POLO of the Philippine Embassy in Singapore. Only the following may submit documents: (1) worker; (b) employer; and (c) authorized representative of the employer/company. The process for verification and authentication of contract takes about five (5) working days. There is no need to set an appointment for verification and authentication of employment contract.

Requirements for OWWA Enrolment and Renewal of Membership

OWWA membership of the OFW should be valid at the time of application for OEC (see above-mentioned requirement no. 4 under Non-OEC Exempted OFWs). OWWA membership should be renewed every two years. OWWA enrolment/renewal of membership may be done on or before the scheduled appointment for BM Online OEC.

The following are the requirements for OWWA membership enrolment or renewal:

  1. Original and Photocopy of Valid Employment Pass / S Pass / Work Permit Card
  2. Original and Photocopy of Passport
  3. Accomplished OWWA Information Sheet (click here to download)
  4. Membership Fee of S$36.00 to be paid is CASH
  5. Contract of Employment to be presented (photocopy to be submitted)
  6. UEN/RCB/Company’s Registration number (For skilled workers)
  7. Employer’s IC (For Foreign Domestic Workers)

Administrative Fees

 The following fees shall be paid at the Embassy upon submission of complete requirements:

1. OEC Processing : SG$  3.00
2. Contract Verification : SG$17.00
3. Contract Authentication : SG$42.50
4. OWWA Membership : SG$36.00

 

The OFW/employer may request for expedite process for verification and authentication when the OFW needs to return to the Philippines due to emergencies, e.g., death or medical emergency of a family member in the Philippines. The Consular Section of the Philippine Embassy requires payment of additional SG$17.00 for expedite authentication of contract. Contract received for authentication before 2:00 PM will be released not later than 4:45 PM of the same day while contract received for authentication after 2:00 PM will be released at 11:00 AM of the following working day.

Important Link

For more information, please see the FAQs on OEC here.