Sunday, July 21, 2019

Registration / OEC Issuance


GUIDELINES ON THE REGISTRATION OF/ISSUANCE OF OEC TO RETURNING PROFESSIONALS AND SKILLED WORKERS

Under the rules and regulations of the Philippine Overseas Employment Administration (POEA), all overseas Filipino workers (OFWs) are required to have an Overseas Employment Certificate (OEC) when departing for, or returning to their work overseas. The OEC, also known as exit clearance/pass, is a document certifying the regularity of recruitment and documentation of an overseas Filipino worker (OFW) and a proof of his/her registration with the POEA. The OEC is presented to the immigration officer at the airport of exit in the Philippines. A worker exiting from the Philippines without OEC may be prevented by the immigration officer from leaving the country.

An OFW who holds an OEC enjoys the following privileges: (a) travel tax exemption; (b) airport terminal fee exemption; and (c) reduced travel tax for spouse or dependents.

COVERAGE

POEA Memorandum Circular No. 2, Series of 2019 provides the guidelines on the registration of, and issuance of OEC to returning workers. Please click here for copy of the Circular.

The following holders of Singapore work passes who are considered by the Philippine Overseas Labor Office (POLO) as professionals and skilled workers are covered by the guidelines:

  1. E-Pass
  2. S-Pass
  3. Personalized Employment Pass
  4. Work Permit for Non-Domestic Workers

BM ONLINE APPOINTMENT

All returning workers covered by this Guidelines are required to set an appointment thru the BM Online Processing System at http://www.bmonline.ph at their preferred date and time with POLO Asia: Singapore for verification/authentication of their employment contracts and/or issuance of OEC.

STEPS AND REQUIREMENTS TO REGISTER WITH POEA AND APPLY FOR OEC

The steps and documentary requirements for registration with POEA and application for OEC vary depending on the categories of workers, as follows:

A. Workers with existing record with POEA who are vacationing to the Philippines for the first time but returning to the same employer in Singapore;
B. Workers with existing record with POEA who changed employer in Singapore; or
C. Workers with no existing record with POEA.

A. For workers with existing record with POEA who are vacationing to the Philippines for the first time and returning to the same employer:

  1. Register or log into the BM Online Processing System (http://www.bmonline.ph).
  2. Set an appointment through the Acquire OEC/Exemption Green Tab and select location POLO Asia and branch Singapore. Print out the Appointment Sheet under “My Transactions”, Appointment Tab.
  3. Come to Philippine Embassy (Singapore) on the date and time of appointment and bring the following documents:
    a. Appointment Sheet;
    b. Employment contract verified/authenticated by the POLO/Philippine Embassy. If no verified/authenticated contract yet, please bring the following documents for
    verification/authentication of employment contract:

i. Signed employment contract (one original and one photocopy)
ii. Valid Work Pass such as E-Pass, S-Pass or Work Permit (two photocopies); and
iii. Passport valid for at least six (6) months from the date of departure from the Philippines (two photocopies).

Important Reminder: The POEA recommends the use of the Standard Employment Contract for Various Skills. Please click here to download the said contract. If company is using a different contract, please click here to download compliance letter, which is issued when POEA minimum labor standards are not included in the company contract.

c. Any proof of existing employment that worker is returning to the same employer such as current certificate of employment, valid company ID or recent pay slip.

    4. Upon advice of the OEC processor, print OEC by logging into the BM Online account under “My Transactions” OEC Tab.

B. For workers with existing record with POEA who changed employer on-site:

  1. Register or log into the BM Online Processing System (http://www.bmonline.ph).
  2. Set an appointment through the Acquire OEC/Exemption Green Tab and select location POLO Asia and branch Singapore. Print out the Appointment Sheet under “My Transactions”, Appointment Tab.
  3. Come to Philippine Embassy (Singapore) on the date and time of appointment and bring the following documents:
    a. Appointment Sheet;
    b. Employment contract verified/authenticated by the POLO/Philippine Embassy. If no verified/authenticated contract yet, please bring the following documents for verification/authentication of employment contract:

i. Signed employment contract (one original and one photocopy);
ii. Valid Work Pass such as E-Pass, S-Pass or Work Permit (two photocopies); and
iii. Passport valid for at least six (6) months from the date of departure from the Philippines (two photocopies).

Important Reminder: The POEA recommends the use of the Standard Employment Contract for Various Skills. Please click here to download the said contract. If company is using a different contract, please click here to download compliance letter, which is issued when POEA minimum labor standards are not included in the company contract.

c. Any proof of existing employment such as current certificate of employment, valid company ID or recent pay slip; and
d. Sworn Statement of the worker providing explanation on how he/she was hired by the current employer.

     4. Upon advice of the OEC processor, print OEC by logging into the BM Online account under “My Transactions” OEC Tab.

C. For workers with no existing record with POEA: 

Workers with no existing record with POEA should have their employment contract verified/authenticated by the Philippine Embassy (Singapore). They will apply for OEC at the POEA in the Philippines as stated in the POEA Memorandum Circular No. 2, Series of 2019. Please see the following steps:

  1. Register or log into the BM Online Processing System (http://www.bmonline.ph).
  2. Set an appointment through the Acquire OEC/Exemption Green Tab and select location POLO Asia and branch Singapore . Print out the Appointment Sheet under “My Transactions”, Appointment Tab.

Please note that your BM Online Appointment is considered only for the purpose of contract verification and not for OEC issuance. The OEC should be applied at the POEA in the Philippines.

  1. Come to the Philippine Embassy (Singapore) on the date and time of appointment, present Appointment Sheet and submit employment contract for verification/authentication.

The following are the requirements for verification/authentication of employment contract:

i. Signed employment contract (one original and one photocopy)
ii. Valid and appropriate visa and/or work permit such as E-Pass, S-Pass or Work Permit (two photocopies); and
iii. Passport valid for at least six (6) months from the date of departure from the Philippines (two photocopies).

 Important Reminder: The POEA recommends the use of the Standard Employment Contract for Various Skills. Please click here to download the said contract. If company is using a different contract, please click here to download compliance letter, which is issued when POEA minimum labor standards are not included in the company contract.

4. Proceed to the nearest POEA office upon return/vacation in the Philippines and present the following documents for issuance of OEC:

a. Verified/authenticated employment contract;
b. Any proof of current employment such as current certificate of employment, valid company ID, or recent pay slip; and
c. Sworn Statement of the worker providing explanation on how he/she was hired by the current employer.

REQUIREMENT OF HAVING A VALID OWWA MEMBERSHIP WHEN APPLYING FOR OEC

 It is required to have a valid OWWA membership at the time of issuance of OEC. If the membership is expired, the worker shall be required to renew his/her OWWA membership. The following are the requirements for OWWA membership enrolment or renewal at the POLO:

  1. OFW Information Sheet. (This is the same Appointment Sheet printed out from http://www.bmonline.ph). You may also click here to download the OFW Information Sheet;
  2. One photocopy of valid passport (original to be presented);
  3. One photocopy of valid work pass such as Work Permit, S-Pass or E-Pass (original to be presented;
  4. Employment contract or any proof of employment such as certificate of employment, pay slip or of company ID (to be presented);
  5. UEN/RCB/Company Registration Number (for professional and skilled workers only); and
  6. One photocopy of employer’s IC (for domestic workers only). 

ADMINISTRATIVE FEES 

The following fees shall be paid on cash basis only at the Embassy upon submission of complete requirements:

1. OEC Processing : SG$3. 00
2. Contract Verification : SG$17.00
3. Contract Authentication : SG$42.50
4. OWWA Membership : SG$36.00
5. Expedite Authentication : SG$17.00

Note: Expedite authentication is only for emergency cases such as death or medical emergency of a family member in the Philippines.