Saturday, November 27, 2021

Notarial Services


The Consular Section of the Philippine Embassy in Singapore provides notarial services similar to the notarial acts done by a notary public in the Philippines. These notarial acts are done on documents or instruments that are signed in the presence of a consular official of the Embassy and that will be used in the Philippines.

Notarial services provided by the Embassy DO NOT include the preparation of legal documents or the drafting of powers of attorney, deeds and documents of similar nature. It is the responsibility of the party availing of notarization to prepare their own document.

Embassy personnel also CANNOT act as witnesses in the document submitted for notarization.

Important Reminders: 

  1. Personal appearance of the signatory/ies is REQUIRED. The person availing of notarial services should appear before a consular officer to sign the document for notarization. Do not sign the document in advance.
  2. Presentation of a valid identification document is REQUIRED. Bring your valid passport AND 1 photocopy of the data page. 
  3. Your name and signature should be consistent with the information in your passport.
  4. The Embassy has discontinued using the red ribbon. Only the gold seal is affixed on the certificate.
  5. The releasing date of the document is indicated on the claim stub. If you need to re-schedule the collection of the document, please book an appointment through this LINK.

Securing an Appointment

The Embassy strictly abides by the safe management measures to prevent the spread of COVID-19. Thus, all clients for notarial services are required to make a prior appointment through email.

Please book and appointment using this link: tinyurl.com/sgpeconsular. Wait for the  confirmation email. Without the confirmation email, you will not be allowed to enter the Embassy premises.

IMPORTANT: Please bring the ORIGINAL and PHOTOCOPY of your passport (data page only) along with the document for consularization.

Please note that a “No Appointment, No Entry” policy is strictly enforced by the Embassy to ensure the health and safety of our clients.

Types of Documents for Notarization

The Consular Section performs the following notarial services:

ACKNOWLEDGMENT

Acknowledgment is the witnessing by a consular official of the Embassy of the signing of a document and the verification of the identity of the signatories, for documents such as authorization letters, contracts of sale, deeds, powers of attorney (e.g. Special Power of Attorney, Revocation of Power of Attorney). For this service, the principal signatories cited in the document must:

  1. Personally appear at the Embassy to sign each page of the document;
  2. Provide the complete document(s) for signing. The principal must count the number of pages of each document for notarization;
  3. For Affidavits and SPA, Please indicate your PRESENT ADDRESS in Singapore as your current address (NOT your Philippine address).
  4. Each signatory should submit the original and a photocopy of either their valid passport (i.e. the passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Acknowledged;
  5. Pay the notarial fee of SGD 42.50 per document to be Acknowledged. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.

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CONSULARIZATION OF PROPERTY CONTRACT OF SALE, DEED OF SALE, AND RELATED DOCUMENTS

The consularization of contracts of sale, deeds of sale and other documents related to the purchase of condominium units in the Philippines falls under Acknowledgment. All such documents must be in proper page sequence when submitted to the Embassy for consularization.

It is the responsibility of the agent to assist the purchaser in putting these documents in order before submitting to the Embassy.

For this service, the principal signatories cited in the document must:

  1. Personally appear at the Embassy to sign each page of the document;
  2. Provide the complete document(s) for signing. The principal must count the number of pages of each document for consularization;
  3. Each signatory to submit Original and a photocopy of either their valid passport (i.e. the passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Consularized;
  4. Pay the notarial fee of SGD 42.50 per document to be Consularized. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.

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OATH AND AFFIRMATION

The Consul General, Consul or Vice Consul may administer the oath necessary for the official requirements of Philippine professional licensure, Philippine dual citizenship, renunciation of Philippine citizenship, among others. For this service, the candidate must:

  1. Personally appear at the Embassy to take the oath and sign the documentary requirement;
  2. Provide the requisite form and affixed photograph;
  3. Pay the notarial fee of SGD 42.50. Payment strictly by CASH or PayNow only.

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JURAT

The jurat is the official affirmation of the Consul General, Consul or Vice Consul that the signatories of a document have attested to the truth of the statements in the document. The jurat is done for documents such as the affidavit, petition, statement, statutory declaration, among others. For this service, the signatories cited in the document must:

  1. Personally appear at the Embassy to sign each page of the document;
  2. Provide the complete document for signing. The principal must count the number of pages of each document for notarization;
  3. Each signatory to submit the original and a photocopy of either their passport (i.e. passport information page) or valid Singapore Government-issued Identification Card (both sides of the card) for each document to be Notarized;
  4. Pay the notarial fee of SGD 42.50 per document notarized. Regular processing is 2 business days. Payment strictly by CASH or PayNow only.

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COPY CERTIFICATION

The Embassy can make certified true copies of an authentic Philippine passport. The Philippine Embassy cannot make certified true copies of a passport issued by another country.

Certified true copies of a single-page authentic, valid Philippine civil registry document (birth certificate, marriage certificate) or Philippine identity card (driver’s license, SSS card) will be made only if the item has been Apostillized by the Department of Foreign Affairs of the Philippines.

For this service, the customer must:

  1. Present the original document for copy certification;
  2. Pay the notarial fee of SGD 42.50 for three certified copies of the original document. Payment strictly by CASH or PayNow only.

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