Friday, January 20, 2017

Authentication Services


Official documents issued in Singapore (including Singapore Government documents, corporate documents, business agreements, records, among others) will be usable or acceptable in the Philippines only if they have consular authentication by the Philippine Embassy in Singapore. Each document that will be used in the Philippines must be individually legalized and then individually authenticated by the Embassy.

An official document will be authenticated by the Embassy only after it has been legalized either by a Singaporean public notary (for business, commercial or private documents) or by the Ministry of Foreign Affairs of Singapore (for documents, records or certifications issued by a government office of Singapore). Note that the Ministry of Foreign Affairs will legalize public documents that have been certified by the issuing government office.

Refer to the links below for the appropriate legalization that must be done on your document(s) before it can be authenticated by the Embassy

AUTHENTICATION OF ACRA OR IRAS DOCUMENT

For official documents issued by the ACRA (for Business Profile, Certificate of Incorporation of Company, Memorandum and Articles of Association) or the IRAS (for Avoidance of Double Taxation, Certificate of Residence, Claiming of Benefits under DTAs).

  1. Have the document(s) certified by ACRA or IRAS of Singapore.
  2. Have the processed document(s) legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163).
  3. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF BUSINESS AGREEMENT

For signed agreements or contracts, including amendments to an agreement.

  1. Have the document(s) legalized by a public notary of Singapore.
    1. If the document(s) will be submitted to the Securities and Exchange Commission of the Philippines, the Notary Certificate is required.
    2. If the document(s) is for use by a company organization in the Philippines, the public notary’s chop is sufficient.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF BUSINESS LETTER

For official correspondences, including certifications or verifications, by a private office or organization.

  1. Have the document(s) legalized by a public notary of Singapore.
    1. If the document(s) will be submitted to the Securities and Exchange Commission of the Philippines, the Notary Certificate is required.
    2. If the document(s) is for use by a company organization in the Philippines, the public notary’s chop is sufficient.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF CERTIFICATE OF CLEARANCE ISSUED BY THE SINGAPORE POLICE FORCE

  1. Have the Certificate of Clearance legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163; opposite Gleneagles Hospital)
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF CERTIFICATE OF MARRIAGE ISSUED BY THE REGISTRY OF MARRIAGES

  1. Have the Certificate legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163; opposite Gleneagles Hospital)
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF CERTIFICATE OF REGISTRATION OF BIRTH ISSUED BY THE ICA OF SINGAPORE

  1. Have the Certificate legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163)
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication.

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AUTHENTICATION OF COMMERCIAL PAPER

  1. Have the document(s) legalized by a public notary of Singapore.
    1. If the document(s) will be submitted to the Securities and Exchange Commission of the Philippines, the Notary Certificate is required.
    2. If the document(s) is for use by a company organization in the Philippines, the public notary’s chop is sufficient.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF COMPANY LETTER OR COMPANY CERTIFICATION

  1. Have the document(s) legalized by a public notary of Singapore.
    1. If the document(s) will be submitted to the Securities and Exchange Commission of the Philippines, the Notary Certificate is required.
    2. If the document(s) is for use by a company organization in the Philippines, the public notary’s chop is sufficient.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF CORPORATE DOCUMENT

  1. Have the document(s) legalized by a public notary of Singapore.
    1. If the document(s) will be submitted to the Securities and Exchange Commission of the Philippines, the Notary Certificate is required.
    2. If the document(s) is for use by a company organization in the Philippines, the public notary’s chop is sufficient.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication.

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AUTHENTICATION OF CERTIFICATE OR DECREE ISSUED BY A COURT OF THE SINGAPORE COURT SYSTEM

  1. Have the document(s) certified by the Singapore Academy of Law (1 Supreme Court Lane, Level 6, Singapore 178879).
  2. Have the SAL-certified document legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163).
  3. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF EMPLOYMENT CONTRACT

  1. Have the document(s) legalized by a public notary of Singapore.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF A LEGALIZED REAL ESTATE PROPERTY DEED OR CONTRACT OF SALE

For Deed, Deed of Sale, Deed of Absolute Sale, Contract to Sell, Contract of Sale, among others.

Usually, a Deed of Sale, Contract to Sell or similar instrument(s) concerning real estate property in the Philippines is brought by the signatories to the Embassy for notarization by the Embassy (refer to the Notarial Services page of this website). Notarization by the Embassy requires the signatories of the document to personally appear to the Embassy to sign the document(s). However, if the signatories cannot personally come to the Embassy, the document(s) can be brought to a public notary of Singapore to be legalized, then the Embassy can make a consular authentication of the document, which will make the instrument(s) acceptable in the Philippines.

  1. Have the document(s) legalized by a public notary of Singapore.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF SEARCH FOR MARRIAGE RECORD ISSUED BY THE REGISTRY OF MARRIAGE OF SINGAPORE

  1. Have the Certificate legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163; opposite Gleneagles Hospital)
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF STUDENT RECORD ISSUED BY A GOVERNMENT SCHOOL

  1. Have the document(s) certified by the Ministry of Education (MOE).
  2. Have the MOE-certified document(s) legalized by the Ministry of Foreign Affairs of Singapore (Ministry of Foreign Affairs Tanglin, Consular Service Counter, Singapore 248163).
  3. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF STUDENT RECORD ISSUED BY A PRIVATE SCHOOL

  1. Have the document(s) legalized by a public notary of Singapore.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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AUTHENTICATION OF A LEGALIZED PERSONAL DOCUMENT

Personal documents for use in the Philippines are usually notarized by the Embassy (refer to the Notarial Services page of this website). Notarization by the Embassy requires the signatories of the document to personally appear to the Embassy to sign the document(s). However, if the signatories cannot personally come to the Embassy, the document(s) can be brought to a public notary of Singapore to be legalized, then the Embassy can make a consular authentication of the document, which will make the document(s) acceptable in the Philippines.

  1. Have the document(s) legalized by a public notary of Singapore.
  2. Present the legalized document(s) to the Consular Section of the Philippine Embassy in Singapore for consular authentication. Authentication fee is SGD 42.50 per document or title of document to be indicated in the Authentication Certificate. Regular processing time is 2 business days. Payment strictly by cash only.

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